Penn State Grade Change Form

Vonbon Hill

2 min read

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26-11-2024

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Changing a grade at Penn State isn't a simple process, but understanding the procedure can make it smoother. This guide will walk you through the necessary steps and highlight crucial considerations.

Understanding the Circumstances

Before diving into the specifics of the grade change form, it's vital to understand why a grade change might be requested. Generally, grade changes are granted only under very specific circumstances:

• Clerical Errors: This is the most common reason. If there's a verifiable mistake in recording your grade (e.g., a wrong number entered, a missed assignment inadvertently excluded from the calculation), a grade change is likely. Solid evidence is crucial in these cases.

• Instructor Error: If your instructor made a calculation error or incorrectly applied grading criteria, you may request a correction. This typically requires direct communication with the instructor, and evidence supporting your claim.

• Documented Medical or Personal Emergency: Exceptional circumstances, like a severe illness or a family emergency, that significantly impacted your academic performance might be considered. Supporting documentation from a medical professional or relevant authority is absolutely necessary. This is usually handled through the University's disability services office, not through a direct grade change form.

The Process: A Step-by-Step Guide

While the specific form may vary slightly depending on the college, the general process remains similar. The initial step almost always involves direct communication with your instructor. Attempting to initiate a grade change without first discussing it with your professor is highly discouraged and unlikely to be successful.

Once you've spoken to your instructor, and they agree a change is warranted, you'll typically need to:

1. Obtain the Necessary Form: Locate the correct grade change form. This might be available on your college's website, through your advisor, or via the registrar's office.

2. Complete the Form Thoroughly: Provide accurate and complete information, including your student ID, course information, the original grade, the requested grade, and a detailed explanation of the reason for the change. Include any supporting documentation (e.g., emails, medical records).

3. Secure Instructor's Signature: Your instructor must sign the form, confirming their agreement with the grade change.

4. Submit the Form: Submit the completed and signed form to the designated office, which might be the department's administrative office or the registrar's office. Check deadlines carefully.

Key Considerations

• Timeliness: Grade changes are generally not accepted after a significant amount of time has passed since the end of the semester. Address any potential issues promptly.

• Documentation: Strong, supporting documentation is key. Keep copies of everything for your records.

• University Policies: Familiarize yourself with Penn State's policies regarding grade changes; these policies can be found on the university website.

This guide provides a general overview; specific procedures might vary. Always consult the relevant university website and your instructor for the most up-to-date information. Proactive communication is crucial for navigating this process effectively.